Vietnam’s demand for IT hardware is rising as the country accelerates cloud adoption, 5G expansion, and large scale digital infrastructure projects. Importing servers, networking equipment, telecom devices, and storage systems into Vietnam requires strict compliance with updated 2025 customs regulations.
This article explains what global tech companies must follow and how Carra Globe simplifies the entire import process.
Vietnam’s 2025 Customs Framework for IT Hardware
Vietnam Customs, under the General Department of Vietnam Customs (GDVC), has introduced new digital procedures, documentation rules, and risk management systems to improve transparency and reduce clearance time. (customs.gov.vn)
Key regulatory requirements for IT hardware
- Mandatory electronic customs declarations
- Accurate HS code classification under Vietnam’s Import Tariff Schedule
- Possible ICT or radio frequency approval for wireless equipment
- Product quality inspection depending on category
- Import licensing for specific telecom systems
Vietnam’s rules align with ASEAN Single Window standards and WCO guidelines. (asean.org, wcoomd.org)
What IT Importers Must Prepare for 2025
Servers, telecom infrastructure, RF devices, and encryption enabled hardware fall under strict scrutiny.
Updated requirements include:
- More detailed technical specifications during declaration
- Stricter risk classification for high value hardware
- Digitized documentation through Vietnam’s customs portal
- Inspection prioritization based on importer compliance history
Vietnam’s digital customs modernization reduces errors and improves verification accuracy for IT hardware.
Step by Step Import Process for IT Equipment
1. Submit Digital Customs Declaration
Importers or IOR partners must file declarations through the VNACCS/VCIS system, Vietnam’s electronic clearance platform.
2. Provide Accurate Technical Details
Equipment model, performance specifications, connectivity standards, and encryption features must be clearly stated.
3. Check ICT and Radio Equipment Requirements
Wireless and RF devices may require approval from the Ministry of Information and Communications (MIC). (mic.gov.vn)
4. Complete Duty and VAT Settlement
Vietnam uses a digital payment channel integrated with its customs portal.
5. Undergo Inspection if Required
Risk based inspections may be assigned, especially for new importers or unfamiliar hardware categories.
| Step | Requirement | Platform |
| Customs declaration | Invoice, HS codes, technical specs | VNACCS / VCIS |
| Telecom approval | Wireless or RF devices | MIC |
| Duty settlement | VAT and customs duty | E payment |
| Quality inspection | Depending on product type | GDVC |
How Carra Globe Supports IT Hardware Imports Into Vietnam
Carra Globe provides full import management, including IOR services, customs documentation, and compliance support.
Accurate Classification and Declaration
We ensure HS codes and technical descriptions match Vietnam’s regulatory expectations. Learn how precision prevents penalties in Staying Ahead of Global Trade and Customs Compliance
IOR Representation and Regulatory Approvals
Carra Globe acts as your Importer of Record, handling customs submissions and coordinating telecom approvals. Explore how IOR enhances rollout success in Expanding to the Middle East: Customs and Compliance Tips for IT Hardware Imports
Cost Control and Smoother DDP Shipments
We manage duty settlement, VAT forecasting, and inspection coordination. See how DDP models improve predictability in Morocco’s Digital Customs Reform For IT Imports
Why Vietnam Is a Strategic Import Market for Tech Firms
- Large investments in cloud datacenters
- Strong manufacturing ecosystem for electronics
- Rapidly growing demand for enterprise IT
- Central logistics position in Southeast Asia
Vietnam’s updated customs processes make the country more attractive for global rollout projects.
Partner With Carra Globe for Vietnam Import Compliance
Carra Globe manages end to end compliance for IT equipment imports into Vietnam, from HS classification to telecom approvals and customs clearance.
Contact our compliance team to prepare your 2025 Vietnam shipment.
Frequently Asked Questions (FAQs)
1. Does Vietnam require telecom approval for IT equipment?
Yes. Wireless, RF, and telecom devices may require MIC approval before customs release.
2. Which customs system does Vietnam use?
Vietnam uses VNACCS/VCIS, integrated with the ASEAN Single Window.
3. Are servers and storage equipment subject to inspection?
They may be, depending on the importer profile and declared specifications.
4. Can Carra Globe act as IOR in Vietnam?
Yes. Carra Globe supports full IOR, customs management, and inspection coordination.
5. How long does clearance take?
Standard compliant shipments typically clear within 48 to 72 hours.